How to Write Resignation Letter for Jobs Format Sample

At Your Company, we understand that the process of resigning from a job can be a significant milestone in your career journey. It’s essential to approach this step with professionalism and tact, as it sets the tone for your departure and future relationship with your employer. How to Write Resignation Letter for Jobs Format Sample with example. In this comprehensive guide, we will walk you through the key elements of writing an outstanding resignation letter. By following our expert tips, examples, and utilizing our easy-to-use template, you’ll be well-equipped to create a polished and impactful two weeks’ notice letter.


Your Resignation and Last Day

To commence your resignation letter, it is crucial to be concise and straightforward in expressing your intent. Begin by stating the position you are resigning from and the effective date of your departure. While you may have already discussed your reasons for leaving with your supervisor, there is no need to elaborate on them in the letter. Keeping it simple and professional is the best approach.


Dear [Supervisor’s Name],

This letter is to formally notify you that I am resigning as a [Your Position] at YourCompany. My last day will be [Last Day of Employment], providing the required two weeks’ notice period.

Expressing Gratitude

Expressing gratitude towards your employer is an essential aspect of your resignation letter. Regardless of your personal feelings, it is crucial to convey appreciation for the opportunities and experiences you have gained during your tenure. This expression of gratitude helps maintain positive relationships and leaves a lasting impression.


I would like to extend my sincere gratitude for the opportunity to work at YourCompany for the past [Duration of Employment]. I have thoroughly enjoyed being a part of the team and have gained valuable insights into [Key Areas of Learning]. The knowledge and skills I have acquired here will undoubtedly contribute to my future endeavors.

Assisting with the Transition

Demonstrating your willingness to facilitate a smooth transition is a vital aspect of your resignation letter. While you don’t need to provide an exhaustive plan, a brief statement indicating your commitment to wrap up your duties and support your colleagues during the handoff process showcases your professionalism and dedication to the company’s success.


During the remaining two weeks, I am fully committed to ensuring a seamless transition. I will diligently complete my outstanding responsibilities and provide assistance in training other team members as required. Please do not hesitate to reach out if there is anything else I can do to facilitate a smooth handover.

Closing on a Positive Note

In the concluding section of your resignation letter, it is essential to maintain a professional tone and emphasize your well wishes for the company’s future. Leaving the door open for future communication demonstrates your professionalism and leaves a positive impression.


In closing, I would like to express my sincere best wishes for the continued success of YourCompany. I am grateful for the experiences I have had here, and I genuinely hope our paths will cross again in the future. Thank you for your understanding and support during this transition.


[Your Name]

How to Write Resignation Letter for Jobs Format Sample

How to Write Resignation Letter for Jobs Format Sample

What to Exclude from Your Resignation Letter

While crafting your resignation letter, it’s important to refrain from including certain elements that may detract from its professionalism and purpose. The following should be excluded:

Detailed reasons for your departure: Keep the focus on your formal resignation rather than delving into the specifics of why you are leaving.

Information about your new position or destination: Avoid discussing your future plans or disclosing where you will be working next.

Complaints about the company, employees, or practices: Maintain a positive and respectful tone throughout your letter, refraining from any negative comments or criticism.

Detailed instructions for covering your job duties: While it’s appropriate to express your commitment to facilitating a smooth transition, avoid providing an exhaustive guide on how to handle your responsibilities.

Rambling or excessive length: Keep your letter concise and to the point, focusing on the essential elements.

Resignation Letter Template

For your convenience, we have provided a template that you can customize with your information:


Dear [Supervisor’s Name],

Please accept this letter as formal notification that I am resigning from my position as a [Your Position] with [Your Company]. My last day will be [Last Day of Employment], providing the required two weeks’ notice.

I would like to express my deepest appreciation for the opportunities and experiences I have gained during my [Duration of Employment] at Your Company. Working here has allowed me to develop valuable skills in [Key Areas of Learning], which I will carry with me throughout my career.

During the remaining two weeks, I am committed to ensuring a seamless transition. I will complete my outstanding duties and offer support to my colleagues as needed. Should there be any additional ways I can assist during this transition, please do not hesitate to reach out.

I genuinely wish YourCompany continued success, and I look forward to staying in touch in the future.


[Your Name]


Crafting an exceptional resignation letter is a crucial step in the process of leaving a job on a positive note. By following the guidelines and utilizing the template provided in this guide, you can create a polished and professional two weeks’ notice letter. Remember, expressing gratitude, offering assistance, and maintaining a positive tone are key elements in leaving a lasting and favorable impression. Best of luck with your future endeavors!


How to write a resignation letter?

A resignation letter should be a professional document that includes your name, current position, company name, and the date you plan to leave. Be brief, respectful, and avoid negative comments. Conclude by expressing gratitude for the opportunities you’ve had and willingness to assist in the transition.

How to write a job resignation letter?

Similar to a basic resignation letter, a job resignation letter should include your name, your position, the name of the company, and your last working day. You can also include a reason for leaving if you feel it’s appropriate. Keep the tone professional, thank your employer for the opportunities provided, and offer assistance in the transition process.

How to write an immediate resignation letter?

An immediate resignation letter requires the same basic elements: your name, current position, company name, and the date of the letter. However, instead of giving a future date for your departure, you would explain that you are resigning effective immediately. You should still maintain a professional tone, thanking the employer for the opportunity, but you might also need to explain (in general terms) the urgent reason for your immediate departure.

What is a resignation letter?

A resignation letter is a formal document that an employee gives to their employer to notify them of their decision to leave their current position. It typically includes the planned date of departure and may also contain the reason for resigning and offers to help with the transition. It serves as an official record for HR and assists in maintaining a positive relationship between the employer and employee.

How to ask for a resignation acceptance letter?

In your resignation letter, you could mention your request for a resignation acceptance letter. Alternatively, you could send a separate email to your HR department or direct supervisor, politely asking them to provide a formal acceptance of your resignation. It’s recommended to mention the benefits of having such a letter, such as for record-keeping or future employment verifications.

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